NeevCore VMS
Secure Visitor Management System
Replace paper visitor registers with a secure, digital visitor management system. QR-based check-in, employee approval workflows, real-time security alerts, contractor management, and comprehensive visitor analytics — purpose-built for Indian enterprises.
Security Operations
Visitor Management Dashboard
Expected
18
On Premises
12
Awaiting
4
Checked Out
47
Arjun Rao — Vendor Visit
Check-in 10:22 AM · Floor 3
Meena Pillai — Interview
Pre-registered · Awaiting host
Delivery — Blue Dart Courier
Reception · Package for Finance
Security Alert Clear
All active visitors verified · No watchlist matches
Still using a paper visitor register?
Paper-based visitor logs create security gaps, compliance risks, and operational inefficiencies. NeevCore VMS eliminates them all.
No verification
Anyone can write any name. No ID verification, no photo capture, no watchlist check.
No visibility
No way to know who is currently on premises, where they are, or when they left.
DPDP risk
Paper registers containing visitor names and ID numbers are personal data — and a DPDP liability.
Slow check-in
Manual registration queues at reception create poor first impressions and wasted staff time.
Complete visitor lifecycle management.
From pre-registration to check-out, NeevCore VMS gives security teams complete control and visibility over every visitor, contractor, and delivery.
Visitor Registration
Digital registration with name, company, ID number, photo capture, and purpose of visit. Pre-registration by hosts reduces check-in time to under 30 seconds.
QR Pass Generation
Generate unique, time-limited QR visitor passes instantly. Passes are sent via WhatsApp or email. Security scans QR at entry for instant verification.
Check-In / Check-Out
Smooth, tablet-based kiosk check-in with QR scan or self-registration. Automatic check-out reminders. Complete time-stamped entry/exit audit trail.
Employee Approval Workflow
Visitors wait in a digital queue until their host approves their entry via the mobile app or web portal. Hosts receive WhatsApp and email notifications instantly.
Visitor History
Complete historical record of every visitor — searchable by name, date, host, department, or purpose. Export visitor logs for audits, investigations, or regulatory requirements.
Security Dashboard
Real-time view of everyone currently on premises. Watchlist alerts, overstay notifications, zone access controls, and emergency headcount reports for security teams.
Contractor Management
Track contractors separately with work permits, safety induction records, assigned work zones, equipment inventory, and supervisor contacts. Automated renewal reminders.
Delivery Management
Track all deliveries with courier name, AWB number, recipient details, and photo evidence. Notify recipients instantly via WhatsApp when a parcel arrives at reception.
Emergency Reports
One-click emergency headcount report showing every person currently on premises. Share digitally with fire wardens, security teams, or first responders during emergencies.
Visitor Analytics
Management-grade analytics giving you complete visibility into visitor patterns, peak hours, departmental footfall, frequent visitors, and compliance metrics. Schedule weekly and monthly reports to leadership automatically.
- Daily, weekly, monthly visitor trends
- Department and floor traffic analysis
- Frequent visitor identification
- Automated report scheduling
0%
Visitor check-in accuracy
0
Average check-in time with QR
0
Paper registers needed
100%
Digital audit trail
Secure access for every type of facility.
Corporate Offices
Professional, branded visitor experience for corporate HQs and tech parks. Pre-registration, lobby kiosks, employee host approvals, and meeting room coordination.
Hospitals & Healthcare
Patient visitor management with ICU/ward access controls, visiting hour enforcement, contactless registration, and infection protocol compliance.
Manufacturing Plants
Heavy-duty contractor management, safety induction tracking, restricted zone access, equipment permits, and integrated with plant security systems.
Educational Institutions
Secure campus access for parents, vendors, and guests. Student safety-first design with strict entry controls, photo capture, and emergency protocols.
Residential Communities
Gate management for apartments and gated communities. Residents pre-approve visitors from their phones. Security at the gate scans QR for instant entry clearance.
Deployed in days.
NeevCore VMS is cloud-based and can be configured and live within 3-5 business days. Tablet kiosk, reception web app, and mobile host app — all included.
Book DemoReplace your paper register today.
Book a free demo of NeevCore VMS. See how your organisation can go paperless, secure, and compliant in days.